Privacy Policy

About this Privacy Notice

Global Dialogue respects your rights to privacy, and this Privacy Notice reflects these rights under the General Data Protection Regulation (GDPR).
This Notice is prepared for our external contacts and partners, and explains when and why we collect personal data, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. Please read it carefully and contact us if you have any questions or concerns by emailing, phoning us on +44 7494 152 877, or writing to us at Global Dialogue, First Floor, 10 Queen Street Place, London EC4R 1BE, UK.

Who are we?

Global Dialogue is a charity (1122052) and limited company (5775827) registered in England and Wales. Global Dialogue currently hosts the following programmes:

  • Ariadne
  • Funders Initiative for Civil Society (FICS)
  • Migration Exchange (MEX)
  • International Education Funders Group (IEFG)
  • Philanthropy for Social Justice and Peace (PSJP)
  • Hamrah

What type of personal data is collected from you and how do we use it?

We are required by the GDPR to have a legitimate reason – a “lawful basis” – for any personal data that we collect or hold on you. The table below describes the types of data that we collect at Global Dialogue, how we may use it, and what we understand to be the lawful basis for our
processing it:

Data type Collection method Processing purpose Lawful basis for processing
Contact details of members of our hosted networks When you register as a member of any network hosted by Global Dialogue To facilitate and manage your membership Consent
Contact details of hosted programme newsletter subscribers When you sign up to receive a newsletter from one of our hosted programmes To distribute newsletter and programme communications Consent
Contact details for event participants and speakers When you sign up to attend or speak at one of our hosted programme events To coordinate events and invitations Legitimate interests
Contact and payment details of Global Dialogue consultants, staff, trustees & advisory board members When you enter into a contract with Global Dialogue To manage our contractual obligations Contractual
Contact details and relevant personal information from job applicants When you apply for a job at Global Dialogue or one of our hosted programmes To consider and process your application Legitimate interest
Contact information and payment details for sub-grant applicants/recipients When you apply for a sub-grant from Global Dialogue or one of our hosted programmes To consider sub-grant applications, undertake appropriate due diligence and disburse grant payments Legitimate interest

You can find more detailed information about data processing by individual programmes hosted by Global Dialogue in their programme privacy notices.

How long do we keep your data?

We keep our retention periods for personal information under review. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract or agreement you hold with us. We routinely update our data to ensure those who are not engaged in our work are removed.

Who has access to your information?

We will not share your personal information with any third parties for them to use for their own marketing purposes. However, we may disclose your personal data if required to do so by law.

Transferring your data outside of Europe

When we use a third-party processor, for example Mailchimp or Survey Monkey, your personal data may be transferred outside the European Economic Area (EEA). It will only be transferred to countries that have been identified as providing adequate protection for EEA data (like New Zealand), or to a third party where we have approved transfer mechanisms in place to protect your personal data, for example by entering into the European Commission’s Standard Contractual Clauses. For further information please contact us.

Your choices

You have a number of rights under data protection law, including the right to access, rectify, and erase your personal data. The accuracy of your information is important to us, and you have a choice whether or not you wish to receive information from us. Find out more about your rights here.

If you do not want to receive communications from us about our work, events, surveys, and other information which we think you might be interested in, you can unsubscribe on each of the communications themselves. Alternatively, please email

If you would like to exercise any of your rights under data protection law, if you change email address, or if any of the other information we hold is inaccurate or out of date, please email

If you are concerned about the way we have collected and used your personal data, please contact us and we will do our best to help. If you are unhappy with how we have handled your personal data, you have the right to contact the Information Commissioner’s Office in the UK.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Review of this Privacy Notice

We keep this Notice under regular review. This Notice was last updated in January 2024.

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